General conditions - Workshops

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Booking dates

Once you have accepted your quote, your (micro)grant request has been confirmed, or once we have granted you access to free workshops, we kindly ask you to book your date at most within three weeks. Please consider that we have a limited number of places and that the longer you wait to book a date, the less time it will be possible for us to guarantee you a spot on the desired dates or even during the current school year.

Number of students and number of workshops

Our workshops are ideally suited for classes of up to 24 students. Please respect this, do not mix your classes, or invite other classes to your workshop. If your class has more than 24 students, a fee of $20 per additional student applies. However, please keep this number below 30 students.    

We ask schools to register for a minimum of 3 workshops.This recommendation is optional for online workshops but mandatory for workshops in class unless expressly agreed by us. 

Workshop conditions

We ask you to ensure that adequate conditions are available during the workshops. These conditions are of a general order to ensure respect towards our animators, the respect of the schedules granted, and your students' correct preparation.Similarly, the class must be equipped with the items or materials needed for the workshops as requested in in the letter explaining the workshop et rappelé dans le and recalled in the workshop preparation email sent at least one week in advance by us.

Note that if the conditions are not adequate, we cannot guarantee the proper conduct of the workshop. 

Adequate conditions for online workshops   

Make sure you have an excellent connection to the Internet and Zoom.

Ensure that the class has a computer connected to a projector and speakers. And project the EcoNova team onto the large screen connected to these speakers so that students can see and hear us.

Ensure all the conditions are met so EcoNova's team can exchange as directly and as efficiently as possible with the class during the workshop.

For our online workshops, your role is crucial: upstream with material preparation and during the workshop to ensure the discipline and participation of the students.

Adequate conditions for in-person workshops

Make sure that facilitators can show presentations and videos in your class. Please ensure the facilitators have an internet connection in your school and that the class has a projector and speakers.

Remember to keep a discipline and respectful atmosphere in class. In addition, you are responsible for your class, and you cannot leave during the workshop. 

We will add the cost of travel and the price of a stay (if necessary) to the workshop cost in your estimate. We can offer you up to four in-person workshops per day.

Rescheduling

Please note that to reschedule your workshop, you must send your request to EcoNovainfo@econova.caas soon as possible and at least 72 hours before the scheduled workshop date and time.Below this deadline, we will not be able to guarantee you a workshop for the current school year. You can postpone your workshop only once. A second postponement will be considered and treated as a "cancellation."

EcoNova agrees, in the same way, to communicate with you at least 72h before your workshop in case of postponement on our part. 

Cancellation

To cancel your workshop, you must send your request to EcoNovainfo@econova.caas soon as possible and at least 72 hours before the scheduled workshop date and time. 

If you have already received your material, you can only postpone your workshop (or choose a new one without material) for the current school year. 

EcoNova doesn't offer a refund.However, if you still decide to cancel your workshop, EcoNova will send you a credit to use within a maximum of two consecutive school years.

Please note that the possibility of cancellation is only open for paid workshops. The free-of-charge workshops you benefit from can only be postponed, and in case of impossibility, they will be lost unless force majeure. 

EcoNova agrees, in the same way, to communicate with you as early as possible and at least 72h before your workshop in case of cancellation on our part. 

Attendance

Please note that if you do not attend one or more scheduled workshops, you will lose your right to the workshop if the workshop is offered to you free of charge. However, in case of a no-show at the scheduled workshop, if your workshop is paid, the amounts will remain due by the school or school board without EcoNova's obligation to reschedule the workshop.

Any postponement or cancellation within 72 hours of the workshop date and time will be considered and treated as a "no-show."

Similarly, if the conditions for the workshops are not guaranteed as set out in point 3, Workshop conditionsPerfect Conditions, and ECONOVA is not able to ensure the proper conduct of the workshop, the workshop will be considered and treated as a "no-show" case.

Force majeure

We understand that force majeure can occur (natural disasters, extreme weather events, illness, pandemics) or any cause that may be unpredictable, irresistible, and out of your control that might prevent you from rescheduling your workshop on time or presenting yourself. Therefore, we will do our best to suggest a new date and time for your workshop during the current school year, preferably, otherwise the following school year.

Payment

Please note that you have a maximum of 15 days to pay your invoice once received.

Supplies Return

For some of our workshops, you receive loan material. You must return the material to us. The supplies need to be in perfect condition. And you must follow our return instructions either after the workshop or at the end of the school year. If in doubt, email us at info@econova.ca

Respect for personal data, privacy, and participants' image

ECONOVA undertakes not to disclose, sell, or take images or videos of participants in its workshops or training without permission. However, photos or videos are necessary, particularly in microgrants, for which this is an obligation. In this case, please tell us which students should not appear in the photos or videos and/or take pictures and videos by yourself and then share them with us to carry out our mission and make you benefit from these free workshops.